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AI CV Parsing

Overview

The AI CV Parsing feature uses OpenAI GPT-4o to automatically extract structured information from candidate CVs, reducing manual data entry and keeping candidate profiles consistent.

How It Works

Process Flow

  • Upload CV - You upload a PDF file
  • Text Extraction - System extracts text from your PDF
  • AI Analysis - AI analyzes the CV content
  • Data Extraction - AI identifies and extracts candidate information
  • Profile Creation - Candidate profile is automatically created
  • CV Attachment - Original CV is attached to the profile

    • Processing

    CV parsing happens automatically so you can continue working:

  • Your file is securely uploaded
  • Processing happens in the background
  • Status updates appear in the upload panel
  • Completed uploads open the new candidate profile

    • Extracted Information

    The AI extracts the following structured data:

    Personal Information

  • Name - Full candidate name
  • Email - Email address (if present)
  • Phone - Phone number (if present)
  • Location - City/country

    • Professional Summary

  • Summary - 2-3 sentence professional summary
  • Generated from CV content
  • Highlights key experience and skills

    • Skills

  • Skills Array - Technical and professional skills
  • Extracted from CV sections
  • Normalized and deduplicated
  • Includes both hard and soft skills

    • Work Experience

  • Experience Array - Each entry includes:
    • - Job title - Company name - Duration/date range - Description/responsibilities

    Education

  • Education Array - Each entry includes:
    • - Degree/qualification - Institution name - Year/date

    How It Works

    Processing Steps

  • Text Extraction - System extracts text from your PDF
  • AI Analysis - OpenAI GPT-4o analyzes the CV content
  • Data Extraction - AI identifies and extracts structured information
  • Profile Creation - Candidate profile is automatically created
  • Review & Edit - You can review and adjust any extracted information

    • Supported Formats

    PDF Files:

  • Text-based PDFs (preferred)
  • Multi-page documents supported
  • Scanned/image-only PDFs not supported (text must be selectable)

    • AI Technology

    OpenAI GPT-4o:

  • Advanced AI model for accurate extraction
  • Trained on professional documents
  • Continuously improving accuracy
  • Handles various CV formats and layouts

    • Usage Tracking

    All AI usage is tracked for:

  • Cost management
  • Usage analytics
  • Quality monitoring

    • Usage Guide

    Uploading a CV

  • Navigate to Candidates → Upload CV
  • Click Choose File or drag & drop
  • Select PDF file
  • Click Upload

    • Status Updates:

  • "Processing..." - AI parsing in progress
  • "Completed" - Profile created and opened
  • "Failed" - Error shown in the upload widget (fix the file and retry)

    • Reviewing Parsed Data

    After parsing completes:

  • Review extracted information
  • Edit any incorrect fields
  • Add missing information
  • Verify skills and experience
  • Save candidate profile

    • Common Edits:

  • Fix name formatting
  • Correct email/phone
  • Adjust skills list
  • Refine experience descriptions
  • Update location

    • Handling Errors

    Common Issues:

  • Scanned PDF - Upload text-based PDF instead
  • Empty Extraction - PDF may be image-only
  • Invalid Format - Only PDF files supported
  • AI Timeout - Retry upload

    • Error Messages:

  • Clear, actionable error messages
  • Suggestions for resolution
  • Support contact information

    • Best Practices

  • Use Text-Based PDFs - Scanned PDFs won't work
  • Review Parsed Data - Always verify AI extraction
  • Add Missing Info - AI may miss some details
  • Normalize Skills - Standardize skill names
  • Check Experience - Verify dates and durations
  • Update Summary - Refine AI-generated summary if needed

    • Limitations

    Supported Formats:

  • PDF only (text-based)
  • Maximum file size: Configurable (default 10MB)

    • Not Supported:

  • Scanned/image-only PDFs
  • Word documents (use PDF export)
  • Other file formats

    • AI Limitations:

  • May miss some information
  • Formatting may vary
  • Requires clear CV structure
  • May misinterpret ambiguous data

    • Cost Considerations

    Pricing:

  • Based on OpenAI GPT-4o pricing
  • Usage tracked per agency
  • Cost varies by CV length and complexity
  • Typically very affordable per CV processed

    • Efficiency:

  • Optimized for fast processing
  • Handles long CVs efficiently
  • Processing happens automatically without interrupting your work

    • Related Features

  • Candidate Management
  • AI Job Parsing