AI CV Parsing
📋 On This Page
- Overview
- How It Works
- Extracted Information
- Usage Guide
- Best Practices
- Limitations
- Cost Considerations
- Related Features
- Upload CV — You upload a PDF file
- Text Extraction — System extracts text from your PDF
- AI Analysis — AI analyzes the CV content
- Data Extraction — AI identifies and extracts candidate information
- Profile Creation — Candidate profile is automatically created
- CV Attachment — Original CV is attached to the profile
- Your file is securely uploaded
- Processing happens in the background
- Status updates appear in the upload panel
- Completed uploads open the new candidate profile
- Name — Full candidate name
- Email — Email address (if present)
- Phone — Phone number (if present)
- Location — City/country
- Summary — 2-3 sentence professional summary
- Generated from CV content
- Highlights key experience and skills
- Skills Array — Technical and professional skills
- Extracted from CV sections
- Normalized and deduplicated
- Includes both hard and soft skills
- Experience Array — Each entry includes: - Job title - Company name - Duration/date range - Description/responsibilities
- Education Array — Each entry includes: - Degree/qualification - Institution name - Year/date
- Navigate to Candidates → Upload CV
- Click Choose File or drag & drop
- Select PDF file
- Click Upload
- "Processing..." — AI parsing in progress
- "Completed" — Profile created and opened
- "Failed" — Error shown in the upload widget (fix the file and retry)
- Review extracted information
- Edit any incorrect fields
- Add missing information
- Verify skills and experience
- Save candidate profile
- Fix name formatting
- Correct email/phone
- Adjust skills list
- Refine experience descriptions
- Update location
- Scanned PDF — Upload text-based PDF instead
- Empty Extraction — PDF may be image-only
- Invalid Format — Only PDF files supported
- AI Timeout — Retry upload
- Clear, actionable error messages
- Suggestions for resolution
- Support contact information
- Use Text-Based PDFs — Scanned PDFs won't work
- Review Parsed Data — Always verify AI extraction
- Add Missing Info — AI may miss some details
- Normalize Skills — Standardize skill names
- Check Experience — Verify dates and durations
- Update Summary — Refine AI-generated summary if needed
- PDF only (text-based)
- Maximum file size: Configurable (default 10MB)
- Scanned/image-only PDFs
- Word documents (use PDF export)
- Other file formats
- May miss some information
- Formatting may vary
- Requires clear CV structure
- May misinterpret ambiguous data
- Based on OpenAI GPT-4o pricing
- Usage tracked per agency
- Cost varies by CV length and complexity
- Typically very affordable per CV processed
- Optimized for fast processing
- Handles long CVs efficiently
- Processing happens automatically without interrupting your work
- Candidate Management — Managing candidate profiles
- AI Relationship Graph — Detecting candidate relationships
- AI Job Parsing — Parsing job descriptions
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Overview
The AI CV Parsing feature uses OpenAI GPT-4o to automatically extract structured information from candidate CVs, reducing manual data entry and keeping candidate profiles consistent.
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How It Works
Process Flow
Processing
CV parsing happens automatically so you can continue working:
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Extracted Information
The AI extracts the following structured data:
Personal Information
Professional Summary
Skills
Work Experience
Note: Work history powers the AI Relationship Graph feature, which identifies candidates who worked together
Education
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Usage Guide
Uploading a CV
Status Updates:
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Reviewing Parsed Data
After parsing completes:
Common Edits:
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Handling Errors
Common Issues:
Error Messages:
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Best Practices
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Limitations
Supported Formats
Not Supported
AI Limitations
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Cost Considerations
Pricing
Efficiency
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